EU Projects Coordinator


The European Cancer Patient Coalition (ECPC) is a European umbrella organisation, set up in 2003, based in Brussels gathering over 450 cancer patient associations from 50 countries.


We are recruiting an EU Projects Coordinator to manage the organisation’s work in EU and third parties funded projects in cancer. The EU Projects Coordinator will be working with the various project files of the organisation, contributing to EU and industry funded projects (Action Plan), and establishing good working relations with key stakeholders. This is an exciting opportunity for an experienced professional with sound educational and professional background.


Key areas of Responsibility:

  • Supporting the day-to-day administration of the Health and Research Programmes including providing standard information in response to queries in a timely manner, scheduling project meetings, writing minutes and agendas and circulating reference materials and necessary follow-up to members and partners.
  • Leading the administration of projects on daily project activities and related tasks to ensure the timely delivery of ECPC obligations and commitments as set out in project agreements
  • Drafting, reviewing and, finalising project proposals and any necessary project funding agreements and budgets.
  • Monitoring budgets allocations and monthly team contributions, working in close collaboration with the financial officer.
  • Drafting reports to assist in the effective organization of external and internal activities, maintain small existing databases and manage accurate record keeping.
  • Preparing deliverables of the EU funded projects and progress reports of the projects of the Action Plan Working to ensure the timely preparation and submission of project financial reports and supporting
  • Assisting with partnership management, liaise with members and project partners on project related tasks and activities: academia, industry, regulators and decision-makers.


  • A bachelor’s degree, or equivalent required
  • 3-5 years of experience as Project manager role, not including internships
  • PMP/PRINCE II certification will be a plus.
  • Willingness to use a shared online project management system and project activities’ reporting templates

Experience in delivering oral presentations to small and large professional audiences

  • Familiar with the European Commission Portal for grants
  • Excellent English skills, native English an asset, and knowledge of at least 1 other European language
  • Excellent communication and interpersonal skills: verbal and written
  • Proficient with MS Office, including Outlook, PowerPoint and Excel
  • Able to plan workload and estimate timelines accurately
  • Ability to meet tight deadlines and handle multiple projects
  • Ability to work in an international and multilingual environment is essential
  • Commitment to the vision and the mission of the European Cancer Patient Coalition
  • Empathy to peers and ability to anticipate and meet the needs of project partners, stakeholders, and members, among others
  • Willingness and availability to undertake business travel at short notice if necessary, take notes, and report back to line-manager


  • Previous work experience in an NGO, health sector preferred
  • Understanding of oncology is an asset
  • Experience in using Content Management Systems: ideally WordPress
  • Experience in using Project Management Systems
  • Experience in using Adobe Acrobat and Creative Suite (ideally Photoshop, Illustrator, InDesign)

What we offer:

This is a full-time position (38 hours per week), one year contract under the Belgian legislation with a possibility to review upon evaluation and remuneration according to Belgian legislation (CP337.000) and depending on the candidates’ profile and experience. We also offer a full range of extra-legal benefits (group insurance, meal vouchers, eco-cheques, CCT90 Bonus etc) as well as 5 additional holidays per year.

We offer a captivating and varied function with an organisation driven by its mission and where initiative, creativity, and energy are strongly encouraged.



Interested candidates should send a CV and a cover letter (maximum two pages) in English ONLY by email to The applications will be reviewed on a rolling basis until the position is filled. The cover letter should outline your suitability and motivation for the post. It should explicitly reference how your profile matches the different job requirements described above. Please also include with your application the names and contact details of two people (ideally a current or former line manager or supervisor) who could provide a reference in case you are short-listed for interview


Applications not meeting the requirements will not be considered. Only shortlisted candidates will be contacted for an interview. CV and personal data of non-selected candidates are not shared with anyone outside ECPC.


Starting date: as soon as possible